Public Records Request

HOW DO I MAKE A PUBLIC RECORDS REQUEST?

You may complete and submit the Public Records Request Form to the MCAO Custodian of Records via:

Email: Email address protected by JavaScript. Please enable JavaScript to view
U.S. Mail or In Person: Maricopa County Attorney’s Office, Custodian of Records, 301 W. Jefferson, 8th Floor, Phoenix, AZ 85003 View on Map
Electronically: Click on the “submit” button at the end of the online form.
Telephone: Call (602) 506-3411 to speak with a member of the Public Records team about your request.

If you are a victim of a crime, a defendant or a witness in a case and are requesting records without your personal information redacted, please complete and submit a notarized release form.

HOW LONG WILL MY PUBLIC RECORDS REQUEST TAKE TO PROCESS?

Public Records Requests are promptly processed in the order they are received. The amount of time to completely process your request depends upon the number of requests pending, the location of the records, the volume of material encompassed in the request, the nature of the material being requested and the amount of redaction, if any, that is necessary.

Providing a detailed description of the records you are seeking will assist us to expeditiously locate the records (i.e. the name, date of birth, case number or report number relating to the records you are seeking). Public records requests for emails to/from entities outside MCAO should include the full and complete email address(es) in order to be processed.

Please be aware, if you are requesting homicide/capital case records, the time to complete your request may be significantly longer. These cases are often voluminous, and will be completed/distributed on a rolling disclosure basis. Identifying specific materials from these cases will help expedite your request.

HOW MUCH WILL MY PUBLIC RECORDS REQUEST COST?

The cost of your Public Records Request is determined upon whether your request is commercial or noncommercial.

    Costs for Noncommercial Requests:
  • $0.25 per page for printed materials; or
  • $1.00 per CD-ROM; or
  • $5.00 per thumb drive; or
  • No charge for Maricopa County electronic file transfer (“Dropbox”); or
  • No charge if requesters wish to make an appointment to come into the Office and review the materials; and
  • Actual hourly cost for scanning or copying records
    Costs for Commercial Requests:
  • a portion of the cost to MCAO for obtaining the original or copies of the documents, printouts or photographs to be produced;
  • a reasonable fee for the cost of time, materials, equipment and personnel in making the copies, and; the value of the reproduction on the commercial market as best determined by MCAO. (A.R.S. § 39-121.03A)

“Commercial Purpose” means:
The use of a public record for the purpose of sale or resale, or for the purpose of producing a document containing all or part of the copy, printout or photocopy for sale; or the obtaining of names and addresses from public records for the purpose of solicitation or the sale of names and addresses to another for the purpose of solicitation; or for any purpose in which the purchaser can reasonably anticipate the receipt of monetary gain from the direct or indirect use of the public record. (A.R.S. § 39-121.03D)

Please note that Arizona law provides financial penalties for failing to disclose that a request is made for a commercial purpose, knowingly allowing information obtained via a noncommercial request to be used for a commercial purpose or allowing information obtained for one commercial purpose to be used for a another commercial purpose. A.R.S. § 39-121.03C.

WHAT METHOD OF PAYMENT MAY I USE?

Payment for all Public Records is required before the materials are released. The MCAO accepts cash, business and personal checks, money orders and cashier’s checks made payable to the “Maricopa County Attorney’s Office” and credit cards (Visa, MasterCard, Discover or American Express).

NOTE: If paying by credit card, Maricopa County uses Fidelity Information Services (FIS) to provide card processing services. FIS will assess a convenience fee at the time of payment. Maricopa County does not retain any portion of the convenience fee. The amount of the convenience fee will be made known to you prior to your final authorization of the card payment transaction.

HOW ARE PUBLIC RECORDS DELIVERED?

The Custodian of Records will notify requesters when their materials are ready for distribution and requesters can select a format (electronic or paper) and delivery method.

    Delivery options
  • Materials can be mailed via USPS (no charge); or
  • Materials may be picked up in person between 8:00 AM and 5:00 PM at 301 W. Jefferson, 8th Floor, Phoenix, AZ 85003; or
  • Materials may be delivered electronically via Maricopa County electronic file transfer (“Dropbox”). Please note, the link and passcodes for this option remain active for seven days from the time the material is uploaded and requesters must provide a valid email address; or
  • Materials may be delivered via a commercial delivery service (Federal Express, UPS, etc.) using the requester’s account number.

WHY ARE SOME RECORDS REDACTED?

By law, the following types of information are generally redacted or withheld:

  • All identifying and locating information of the victim(s) or witnesses pursuant to A.R.S. §§ 13-4434 and 39-123.01.
  • Grand jury transcripts pursuant to A.R.S. § 13-2812.
  • Competency reports pursuant to A.R.S. § 13-4508.
  • Juvenile court records which are not open to the public pursuant to A.R.S. § 8-208.
  • Criminal history records pursuant to A.R.S. § 41-1750.
  • Any record which has been sealed by court order.
  • Any other record or information made confidential by Arizona law.

Information deemed confidential by statute is not subject to disclosure through a Public Records Request. Berry v. State, 145 Ariz. 12, 13, 699 P.2d 387, 388 (Ct. App. 1985).

Any record that visually depicts a victim or minor witness will be redacted unless the requesting party can establish that the public’s interest in such disclosure outweighs the witness’s or victim’s right to privacy. (A.R.S. § 39-121.04A).

NOTE: If you are a victim of a crime, a defendant or a witness in a case and are requesting records without your information redacted, please complete a notarized release form.

WILL THE CUSTODIAN CREATE AN INDEX OF RECORDS REDACTED OR WITHHELD?

MCAO does not create an index of redactions or documents withheld since it is not required by law. (A.R.S. §§ 39-121.01(D) and 41-1001).

OTHER INFORMATION

Trial Exhibits: When a trial in Maricopa County Superior Court ends, the exhibits are kept by the Clerk of the Superior Court until the end of the mandated retention period. Access to Superior Court Exhibits (Evidence)

Case Filings and Minute Entries: These publicly available websites provide free information and materials related to certain Superior and Justice Court matters. You may wish to check these websites before submitting a Public Records Request for Maricopa County case information.

Arizona Ombudsman Public Records Overview:
http://www.azoca.gov/open-meeting-and-public-records-law/overview/

Contact: If you have any questions or would like to check the status of your Public Records Request, please contact the Public Records Team at Email address protected by JavaScript. Please enable JavaScript to view or (602) 506-3411. If you know your Public Records Request number, please include it with your inquiry.